The Organisation Pafos2017 European Capital of Culture (hereby called “the Organisation”) wishes to invite production companies (hereby called “the Company”) that have a proven record in the organisation, implementation and management of large-scale cultural events to provide their proposals for:

THE EUROPEAN CAPITAL OF CULTURE PAFOS2017 SUMMER HIGHLIGHT

(hereby called “the Event”)

The interested companies shall provide proposals for the design, planning, implementation, budget and delivery of the Event:

 

DATE: JULY 1 2017

LOCATION: THE PAFOS CASTLE SQUARE, HARBOUR AND SEAFRONT

THEMES: WORLD TRAVELLERS~LINKING CONTINENTS BRIDGING CULTURES 

STORYLINE:

Pafos has been visited by many different travellers throughout history: traders, merchants, pilgrims, conquerors, pirates, crusaders, migrants, all coming from different cultures, countries and continents. To this day Pafos is visited by a plethora of foreigners every year, visitors who come and go, but it has also become the new home for many who have decided to reside or retire here or to seek refuge and economic prosperity.

The setting of the summer event is the Castle area and the Pafos harbour. Through history, Pafos has been a meeting point of many cultures from Europe, Asia and Africa. All of them contributed to the cultural legacy and the shaping of the history of the city and of Cyprus in general. And of course all of the travellers to Pafos arrived by sea at this very harbour.

CONTENT & POINTS OF REFERENCE:

 The Company is required to take into account, include and analyse in its proposal the following directives:

  1. The whole area of the harbour, the castle, the boats and of course the sea itself to become the backdrop for an impressive, colourful outdoor summer event which aims to create a grand spectacle.
  2. The scale of the event shall be will big enough in order to allow the event to be visible to spectators across the whole coastline of the area.
  3. The event should include effects with impressive technological innovations
  4. The Medieval Castle should be utilised for different variations of 3D mapping projections and also serve as a stage and backdrop for various performances.
  5. The sea of the harbour should be utilised, both as a setting for fleets of choreographed boats and as a canvas for special effects lighting and underwater actions and features.
  6. The involvement of large numbers of volunteers, artists and citizens from the local population will also be a prerequisite.

PROPOSAL ANALYSIS:

The proposal should incorporate the following:

  1. In depth description of proposed artistic concept
  2. The timetable and stages of implementation
  3. Analysis of production stages and cost
  4. Fees for artistic concept and services
  5. Overall cost for proposed deliverables

BUDGET GUIDELINE:

The overall estimated budget for this event and all proposals should be on the level of €350,000 euro.

Within the above sum should be included all actions, designs, services, technical and staging costs, fees and labour, local and international actions, including health and safety certification and public liability insurance.

Note: Further increase of the overall budget may be achieved depending on the attainment of additional sponsorship funding.

ASSESSMENT CRITERIA:

The assessment of all the proposals will be made according to the following principles:

  1. Artistic excellence
  2. Proven experience in international large-scale events
  3. Overall budget and its allocation
  4. Deliverable stages and timetable

The Organisation retains the right to nullify the call and is not committed to select the lowest or any other tender that does not meet the above criteria. 

INQUIRIES:

All inquiries and clarifications related to the above project should be addressed in writing to: info@pafos2017.info, 2693 2017

All proposals for the Pafos2017 Summer Highlight should be sent to the Organisation in pdf format via email, or by registered mail, or by courier no later than: Midnight June 30, 2016

Address: 55, Griva Digeni 8047 Pafos – Cyprus

 

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